Privacy Policy
Last updated: September 2026
Women in Property Australia Pty Ltd (ABN 88 651 963 129) ("Women in Property", "we", "our" or "us") is committed to protecting your privacy and handling your personal information responsibly.
The personal information we collect is held and managed by Women in Property Australia Pty Ltd and may be shared with Women in Property VIC Pty Ltd (ACN 681 421 492) and Women in Property Sydney Incorporated (INC2400028) to administer memberships, coordinate events, liaise with members and sponsors, and support the delivery of Women in Property programs and initiatives.
This Privacy Policy explains how we collect, use, disclose, store and protect your personal information when you visit our website, become a member, register for an event, subscribe to our communications, or otherwise engage with Women in Property.
We manage personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).
1. Personal Information
"Personal information" means information or an opinion about an identified individual, or an individual who is reasonably identifiable.
We aim to collect and retain only the personal information reasonably necessary for our functions and activities.
Depending on your interaction with us, this may include:
your name;
email address and telephone number;
employer, company or organisation;
job title and other relevant professional information;
state or territory;
membership details;
event registration and attendance information;
correspondence, enquiries and feedback;
information you provide when subscribing to our newsletters or mailing lists; and
other information you voluntarily provide to us that is reasonably necessary for our activities.
We generally do not collect sensitive information unless it is reasonably necessary for a specific purpose and you have provided your consent, or where collection is otherwise required or permitted by law.
Payment Information
Payments for Women in Property events are processed through our third-party event registration platform, Humanitix, and its payment processing providers.
Women in Property does not seek to collect or store payment card or bank account details. Payment information is handled by the relevant third-party payment provider in accordance with its own privacy and security practices.
2. Collection and Use of Personal Information
Purpose
We collect, use and hold personal information to:
administer memberships;
manage event registrations and attendance;
communicate with members, attendees, sponsors and subscribers;
deliver professional development, networking and mentoring opportunities;
administer sponsorships and partnerships;
send newsletters, event invitations and organisational updates;
respond to enquiries and feedback;
improve our events, programs, website and member experience;
undertake research, analysis and reporting to improve our programs and services;
manage the administration and governance of Women in Property;
comply with our legal and regulatory obligations; and
carry out other purposes for which you have provided your consent.
We do not sell, rent or lease your personal contact information to third parties.
You may choose not to provide us with personal information. However, this may affect our ability to provide membership services, process event registrations or provide other services you have requested.
How We Collect Information
We collect personal information lawfully and fairly, primarily from you.
Information may be collected:
through our website;
when you register for an event;
when you apply for or renew membership;
through mailing list subscriptions;
through online forms or surveys;
via email or telephone correspondence;
through our social media channels;
at Women in Property events;
through our event registration platform, Humanitix; and
where appropriate, from authorised third parties.
Unsolicited Information
If we receive personal information that we have not requested and determine that we could not lawfully have collected it, we will destroy or de-identify that information where reasonable and lawful to do so.
Direct Marketing
Where you have consented, or where otherwise permitted by law, we may communicate with you about Women in Property events, initiatives, programs and opportunities that may be of interest.
You may unsubscribe from marketing communications at any time using the unsubscribe link included in our emails or by contacting us directly.
3. Disclosure of Personal Information
We may disclose personal information:
for the purposes described in this Privacy Policy;
where you would reasonably expect us to do so and it is permitted by law;
where you have provided your consent; or
where required or authorised by law.
We may disclose personal information to trusted service providers who assist us in operating Women in Property, including:
Humanitix for event registrations;
website hosting providers;
email and communications platforms;
IT service providers;
professional advisers;
venues and event suppliers;
research or survey providers; and
government or regulatory authorities where required.
We take reasonable steps to ensure that personal information disclosed to service providers is appropriately protected.
National and State Operations
Women in Property operates through Women in Property Australia Pty Ltd, Women in Property VIC Pty Ltd (ACN 681 421 492) and Women in Property Sydney Incorporated (INC2400028).
Relevant personal information may be shared between these entities and their authorised directors, employees, committee members and volunteers where reasonably necessary to administer memberships, events, sponsorships and other Women in Property activities.
Authorised representatives are expected to handle personal information in accordance with this Privacy Policy and applicable privacy laws.
Event Attendee Information and Sponsors
From time to time, Women in Property may provide event sponsors or partners with a limited attendee list for an event they are supporting. This may include an attendee's name and company or organisation.
We do not provide sponsors or partners with attendees' personal contact details, such as email addresses or telephone numbers, as part of these attendee lists unless the individual has expressly consented to that disclosure or the disclosure is otherwise permitted by law.
Where appropriate, information about attendee-list sharing will also be provided during the event registration process.
Overseas Disclosure
Some third-party technology or service providers we use may store or process information outside Australia.
Where personal information is disclosed overseas, we will take reasonable steps as required by applicable privacy laws to ensure that it is appropriately protected.
4. Access and Correction
You may request access to the personal information we hold about you by contacting us.
If information we hold is inaccurate, incomplete, out of date, irrelevant or misleading, you may request that we correct it.
We will respond to access and correction requests within a reasonable period and in accordance with applicable privacy laws.
5. Data Security and Retention
We take reasonable steps to protect the personal information we hold from:
misuse;
interference;
loss;
unauthorised access;
modification; and
disclosure.
We aim to minimise the amount of personal information we retain and, wherever practical, limit this to information reasonably required for our ongoing operations, such as names, company or organisation details, telephone numbers and email addresses.
When personal information is no longer reasonably required for our activities and we are not legally required to retain it, we take reasonable steps to securely destroy or de-identify it.
6. Website
Website Analytics
When you visit our website, certain technical information may be collected, including your IP address, browser type, pages visited, and the date and time of your visit.
We may use this information to understand website usage and improve our website and user experience.
Cookies
Our website may use cookies and similar technologies to improve functionality and understand website traffic.
You can change your browser settings to restrict or disable cookies, although this may affect some website functionality.
Email Communications
If you contact us by email, we may retain your correspondence where reasonably necessary to respond to your enquiry or maintain appropriate organisational records.
Website Security
We take reasonable steps to protect personal information collected through our website. However, no transmission of information over the internet can be guaranteed to be completely secure.
External Links
Our website may contain links to third-party websites. Women in Property is not responsible for the privacy practices of those websites, and we encourage you to review their privacy policies.
7. Marketing Communications
We may use your contact details to provide information about Women in Property events, programs, news and opportunities where permitted by law.
You may opt out of receiving marketing communications at any time by using the unsubscribe function in our communications or by contacting us.
8. Organisational Changes
If Women in Property undergoes a restructure, merger, transfer of operations or similar organisational change, personal information may be transferred as part of that process where permitted by law and subject to appropriate privacy protections.
9. Questions and Complaints
If you have any questions, concerns or complaints regarding this Privacy Policy or the way we handle your personal information, please contact:
Women in Property Australia Pty Ltd
Email: info@womeninproperty.com.au
We will investigate and respond to privacy complaints within a reasonable timeframe.
If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC).
Website: www.oaic.gov.au
Telephone: 1300 363 992
10. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our operations, practices or legal obligations.
The current version will be published on our website together with the date it was last updated.